1. You Dread the First of the Month
If billing day feels like a punishment rather than a payday, something is wrong. Your system should work for you, not the other way around.
2. You've Missed a Payment (And Didn't Realize It)
Spreadsheets are only as good as the data you type into them. One typo, one missed entry, and you've lost $150. Automated systems don't make typos.
3. Text Messaging is Your Primary Admin Tool
"Just checking if you're coming today?" "Did you get the invoice?" If your phone history looks like this, you need a Student Portal.
4. Tax Season is a Nightmare
Scrambling to find receipts and tally up income in April? A CRM gives you a one-click "Income Report" that makes your accountant smile.
5. You Can't Scale
Manage 10 students on a spreadsheet? Fine. Manage 40? Impossible. If you want to grow, build the infrastructure for 50 students before you have them.